Click above and complete the form to reserve exhibit space or describe your existing side event. 

Please note: It is no longer possible to apply for a new side event.

Side events: Mountain Partnership members and event sponsors may apply to host or participate in a side event.

Please note: It is no longer possible to apply for a new side event.

Exhibits: Mountain Partnership member organizations and event sponsors at any level are eligible to apply for one exhibit space.

Side events at the Global Meeting will provide a platform for Mountain Partnership member organizations and certain event sponsors to present their work and foster discussions on key issues related to mountains and sustainability. Side events should be participatory and may include a panel discussion and an audience Q&A. Side events are scheduled for Tuesday and Wednesday, September 27 and 28 between the hours of 14.00 (2:00pm) and 17.00 (5:00pm). Side events will be placed in suitable rooms/spaces by the Global Meeting planning team and some may be held concurrently. Similar side events may need to be merged, in which case the organizers will be contacted. The Global Meeting planning team will work with the Mountain Partnership to accommodate as many side events and exhibit requests on the topics suggested given the space and time available.

*Disclaimer: All event programming, including the side event schedule, is subject to change. Exhibitors and side event hosts will need to assemble and tear down their own exhibits and side events. No drayage (material handling/moving) services will be provided. There is no separate staging area. The event venue will not receive shipped exhibitor materials. Ideally, all such materials should be kept to a minimum and brought to the meeting as personal baggage. Video production, video editing or exhibit space design and materials are the responsibility of the side event host or exhibitor and must be approved in advance by the Global Meeting planning team. Audio-visual or translation assistance may be available; however, arrangements for such must be made in advance and there will be a fee associated with these services.

Mountain Partnership member organizations and event sponsors have expressed an interest in reserving exhibit space to present their sustainability work or products and to share information about their organizations. Exhibits will be open for viewing Tuesday, Wednesday and Thursday, September 27, 28 and 29 between the hours of 14.00 (2:00pm) and 17.00 (5:00pm). Exhibits should be basic in nature and will be located in a central exhibit area to be confirmed closer to the event date. Exhibit spaces will be approximately 10x10 ft (3x3 m) and will include either a 6 ft (1.8 m) or 8 ft (2.4 m) long table and 2 chairs.

*Disclaimer: All event programming, including the side event schedule, is subject to change. Exhibitors and side event hosts will need to assemble and tear down their own exhibits and side events. No drayage (material handling/moving) services will be provided. There is no separate staging area. The event venue will not receive shipped exhibitor materials. Ideally, all such materials should be kept to a minimum and brought to the meeting as personal baggage. Video production, video editing or exhibit space design and materials are the responsibility of the side event host or exhibitor and must be approved in advance by the Global Meeting planning team. Audio-visual or translation assistance may be available; however, arrangements for such must be made in advance and there will be a fee associated with these services.

The audience will be Mountain Partnership delegates from all over the world and other Global Meeting attendees including invited dignitaries, sponsors, exhibitors and the general public (ticketed). Attendees will be asked to register in advance for side events.

If you have documents to share, please email them to [email protected].